AMCAS has special designations for some courses. If applicable, assign one or more special course types by checking the corresponding check box.
Advanced Placement (AP)
To claim AP credit, the credit hours must be listed on your transcript. AP courses should be entered under the term in which the college credit was initially granted. If no term is designated include with freshman coursework. Include AP credit courses only once (indicating AP under the Course Type heading), even though AP credit for the same subject may have been awarded by more than one institution. AP courses can be assigned under the institution awarding the most credit, but cannot be listed under all the institutions that may have awarded credit. If AP credits appear in one block on the transcript, distribute the credit equally among the AP exams taken.
University of Southern California awards 9 credits for 3 AP exams. On the official transcript this credit appears as 9 credits for AP exams, with no indication of what each exam was. On the AMCAS application, enter each exam as an individual course and distribute the credit appropriately, not to exceed the total amount of credits earned.
If the transcript from the college awarding AP credit does not list actual course names, enter the subject area for which credit has been earned (e.g., AP Credit: English) as the Course Name.
If the following course types appear on your official transcript, they should be indicated as AP on the AMCAS application even if they technically are not Advanced Placement.
• Bypass Credit
• Credit by Exam
• Departmental Exam
• Equivalency Exam
• Experimental Learning
• French Baccalaureate
• Life Experience
• Placement Exam
• Prior Learning
• Proficiency Exam
• Retroactive Credit
• Special Credit
• Test Out
• Validation Credit
Any course you attended without attempting to earn credit, either formally or informally. If you officially registered for the course, it is usually listed on the transcript with a special symbol or notation. No credit hours or AMCAS grade will be assigned.
You can earn CLEP credit by passing an examination offered by the College Level Examination Program (CLEP), or through USAFI/DANTES. To claim credit in the CLEP category, the credit hours must be listed on your transcript.
You can list your CLEP credit only once, even though credit may have been awarded by more than one institution. This transferred credit can be credited to the institution granting the most CLEP credit, but cannot be credited to all the schools that may have accepted the credit.
Use this Course Type designation for any courses you are currently taking or expect to take before entering medical school. Listing these courses is especially important if you have not yet completed medical school prerequisites. No AMCAS grade will be assigned.
These entries are not binding or required, but are intended to give the medical schools an indication of what courses you expect to complete before matriculation. Current/future courses do not have to appear on a transcript to be entered in coursework listing. AMCAS will not add, remove, or modify current/future courses after the application is submitted. If this information changes, please contact your medical schools directly.
If current/future grades are entered, but not listed on the official transcript at the time of verification, they will not be included in the AMCAS GPA. Likewise, if grades are not entered, at the time of verification appear on the official transcript on file at AMCAS, they will be included in the AMCAS GPA.
Any single course that officially takes more than one term to complete before the final grade and credit hours are awarded (e.g., research, thesis, and dissertation credits). Deferred Grade coursework is not the same as Repeat, Incomplete, or sequential levels of a subject (e.g., Spanish I, Spanish II, etc.) with final grades awarded at each level.
Make a separate entry for each term:
· Use Deferred Grade for each entry for which there is no final grade. No AMCAS grade will be assigned.
· Do NOT use the Deferred Grade type for the entry that includes the final grade.
Do NOT assign Exempt to courses for which credit was awarded. No credit hours or AMCAS grade will be assigned. If the institution has granted credits, use Advanced Placement (AP) or CLEP. Any course that you were not required taking because you had:
· Previously completed courses
· Employment experience
· Passed a departmental exam
Any course attempted through an honors program or section.
A course is considered incomplete if the work required for it was not completed within the appropriate time limit. If the Incomplete is unresolved, no AMCAS grade will be assigned; however, if the Incomplete is resolved, an AMCAS grade must be assigned. Select Incomplete even if:
· A grade has been ultimately assigned, or
· There is no notation indicating incomplete on the official transcript.
Many schools will assign an "IF" or "F" grade if the coursework is not completed within a given time limit. If attempted credit hours are listed on the official transcript or can be determined by AMCAS, this "F" will be included in your AMCAS GPA.
International Baccalaureate (IB)
To claim IB credit, the credit hours must be listed on your transcript. Include IB credit courses only once (indicating IB under the Course Type heading), even though IB credit for the same subject may have been awarded by more than one institution. IB courses can be assigned under the institution awarding the most credit, but cannot be listed under all the institutions that may have awarded credit. IB credit should be entered under the first term in which the college credit was initially granted. If no term is designated include with freshman coursework.
If the transcript from the college awarding IB credit does not list actual course names, enter the subject area for which credit has been earned (e.g., IB Credit: English) as the Course Name.
Any course attempted for which you received credit from the United States Military. This course type should only appear for courses in which a non-alpha grade was received. (i.e. Pass/Fail grades or credit awarded)
Any course for which no final grade is available because of an administrative problem or delay at the school. No AMCAS grade will be assigned.
Pass / Fail
Pass/Fail courses are those that are attempted under a Pass/Fail system that allows no more than two passing grades and one failing grade (e.g., Credit/No Credit, Pass/Fail, Satisfactory/Unsatisfactory, High Pass/Pass/Fail, etc.).
Pass/Fail courses attempted under a Pass/Fail system that allows three or more passing grades (e.g. High Pass/Pass/Low Pass/Fail) will be treated as a regular pass/fail course unless your school provides alpha letter grade conversion (e.g. A, B, C).
Any course attempted more than once, unless the final grade initially received was Withdrawal or Incomplete.
· A course entry must be made for each completed attempt of a repeated course, even if any mention of enrollment in the course has been removed from the transcript.
· AMCAS includes all attempts of repeated courses in GPA calculations, even if they are not included in the school's GPA calculations.
· Do NOT select Repeat for courses designed to be repeated (e.g., Independent Study, Thesis, Chorus, etc). See Deferred Grade.
· If your school has an academic forgiveness policy and subsequently replaces the original grade received with a special transcript symbol the original grade regardless of whether or not it appears on the Official Transcript must be entered on your AMCAS application. If the original grade is not entered AMCAS will return your application to you to enter the original grade. Please note that this may cause you to miss application deadlines and forfeit fees.
· If you do not list all of your attempts in a given course, AMCAS will initiate an investigation.
Any course from which you officially withdrew, regardless of whether you were passing or failing at the time. Such courses usually appear on the transcript as a "W" or equivalent symbol.
· A course entry must be made even if the withdrawn course does not appear on the transcript.
· A course entry should NOT be made if the course was dropped within the normal drop/add period.
· No credit hours or AMCAS grade will be assigned.
If you withdrew entirely from a school before completing courses for a specific term, you must still list each course for which you were registered that term with Withdrawal as the Course Type. If the school does not issue transcripts for students who withdraw entirely, you must request that the registrar's office forward an official letter with an AMCAS Transcript Request Form attached indicating that no transcript is available because of institutional policies. The Transcript Request Form can be found in the Transcript Requests section of the application.
If you have an official or administrative withdrawal, it will be included in the AMCAS GPA if your school included it in their GPA.